Office Automation Systems

side Automation SystemsOffice automation systems are computer based in somaation systems that collect, process, store and transmit electronic messages, documents and other forms of communications among individuals, charm groups and organizations. Such systems can increase the productivity of managerial end employmentrs and other professional and staff staff moorage by significantly reducing the time and effort needed to produce, access and receive business communications.An overview of office automation systems are given belowOffice publishing systems are word impact and background knowledge publishing systems.Image processing systems are check processing, optical scanning and storage, document management and synergistic video systems.Electronic communication systems are electronic skirmish, tele-conferencing and telecommunicating systems.Office support systems are electronic calendar, rag file, notebook, directory system, work scheduling and task management systems. The above are described in briefOffice Publishing SystemsWord processing It is the utilization of computer systems to automate the transformation of ideas into a readable form of communication. It involves manipulating textbook data to produce information products in the form of documents (letters, memos, forms and reports).Desktop publishing Organisations can use and develop publishing systems to produce their own printed materials. They can design and print their own newsletters, manuals, brochures and books with several types of styles and artwork and colours on each page.Voice store and forward systems It is also known as utterance mail or structured verbal-response exchanges. It has the capability of storing verbal data and/or communicating it to another location. It is unrivaled of the latest systems and found useful to corporate houses and the society at large.Electronic Meeting systems If electronic meeting systems are used, people may not appreciate spending money on travel to refer meetings away from their normal work location. It involves the use of video and audio communications to allow conferences and meetings to be held with participants who may be scattered across a room, a building or a country.Teleconferencing Participants at remote sites key in their presentation and responses whenever convenient for their online terminals or workstations which are connected to a primaeval conference computer. Since all participants dont have to do this at the same time, this form of EMS is called computers conferencing. Sessions are held in existent time with major participants at remote site who take part with voice input of questions and responses. teleworking It is the use of telecommunications by workers to replace commuting enabling them to work from their homes. It is also used to describe the use of telecommunication to carry on work activities from temporary locations other than offices and homes. Some people consider telecommuting as th e creation of virtual offices.Multimedia Another evolving set of technologies for systematically managing graphics, drawings and photographs in addition to text and data are multimedia datamanagement systems . Some of these are called hypermedia systems.Image Processing SystemsImage processing systems, also known as electronic image management system, allow users to electronically capture, store, process and get hold images of documents. Image databasemanagement systems are becoming more versatile. The LAN-based image processing systems are also being common, which entangle several servers each dedicated to a specific function.Document Management SystemsThese systems are sophisticated image processing systems. These often interface with other office systems such as word processing, desktop publishing, electronic mail, voice mail etc.These systems allow digitized voice notes to be attached to specific document images and may have other special features as well as the ability to st ore multi-colour documents and colour photographs.The automatize OfficeOffice automation is defined as a separate sub-system or included at heart information processing. It includes a wide range of support facilities for knowledge work and activities.